ByLaws

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2014

ARTICLE I
Name

The organization shall be called the Stonewall Democratic Caucus of Arkansas, hereafter called the Stonewall Democratic Caucus (SDC).

ARTICLE II
Mission

The objective of the SDC is to advance equal rights for all people, regardless of sexual orientation or gender identity. The SDC supports the Democratic Party and Democratic candidates who support our mission.  The SDC will work to define and implement the platform policies of the Democratic Party at local, state, and national levels to reflect the needs and desires of the gay, lesbian, bisexual, and transgendered community, to promote the election of GLBT persons to office within the Party, to promote the election of GLBT candidates to public office, and to work with Stonewall Democratic clubs across the United States.

ARTICLE III
General Membership

Any person who supports the goals and objectives of the SDC and who declares his/her allegiance to the Democratic Party shall be eligible for non-voting, card carrying membership upon completion of the membership application and payment of dues.  Membership fees are set by the Board of Directors.

ARTICLE IV
Board of Directors

Section 1

The Board is responsible for overall policy and direction of the SDC.  The Board receives no compensation other than reasonable expenses.  The Board will have a minimum of 7 members and as many members as deemed necessary to carry out the business of the SDC.

All Board members shall serve 2 years terms, but are eligible for re-election.

Any director may be removed from such office, with or without cause, by a majority three-fourths vote of the Board at any regular or special meeting called expressly for that purpose.

Section 2

The elected officers of the SDC shall be President, Executive Vice-President, Vice President for Political Action, Secretary, and Treasurer.  Officers are elected by the Board at the Annual Meeting in January and take office February 1 for one year terms.

Section 3

The duties of the President are as follows:
a. serve as Chief Executive of the SDC; preside over all official meetings of the SDC; act as the official representative of the SDC to other groups and the media; attend meetings on behalf of the organization, when possible.
b. with consent of the Board, appoint chairs of committees and appoint members to them, when necessary to achieve the goals of the SDC.
c. serve as an ex-officio member of all committees.

Section 4

The duties of the Executive Vice-President are as follows:
a. perform the duties of the President in his/her absence until such time as he/she returns.
b. assume the duties of the President upon his/her resignation, death, or removal from office.
c. perform other duties as assigned by the President.

Section 5

The duties of the Vice President for Political Action are as follows:
a. coordinate the legislative activities of the SDC.
b. coordinate the club’s candidate evaluations and political campaign activities.
c. oversee the activities of a Political Action Committee with a co-chair determined by the Board.

Section 6

The duties of the Secretary are as follows:
a. record and distribute minutes of Board Meetings.
b. provide notice to the Board regarding Board meetings and Executive Committee meetings.
c. accurately maintain all official documents relating to the SDC, including committee reports, unless delegated to another person by agreement.
d. maintain an accurate membership list and handle membership renewal billings.
e. respond to written correspondence received by SDC.

Section 7

The duties of the Treasurer shall be as follows:
a. maintain complete records of all receipts and expenditures.
b. present a written financial report at all regular Board and Executive Committee meetings.
d. collect dues from the membership and serve on the Finance Committee.
e. file all reports as required by law and comply with all state and federal reporting laws.
f. sign all checks drawn on the SDC account with documentation of the expense with either a handwritten or electronic request.

Section 8

Election of new Officers or election of current Officers to a term will occur as the first item of business at the annual meeting.  Officers will be elected by a majority vote of current directors.  When a vacancy occurs, nominations for new Board members will be received from the present Board and voted on at the next regular Board meeting.  These vacancies will be filled only to the end of the particular Board member’s term.

ARTICLE V
Meetings

Section 1

The regular meetings of the SDC Board shall be determined by the current Board.

Section 2

The Annual Meeting will be in January and open to the community and will be for the purpose of informing general membership and others of the business of SDC.  The Board will elect their Officers and introduce them at this time.

Section 3

Special Meetings of the SDC may be called by the President, or upon the request of any Board member.

Section 4

A quorum consisting of at least 50 percent of Board members must be present to transact business.

Section 5

Passage of a motion requires a simple majority of the Board members present.

ARTICLE VI
Committees

Section 1

The Board may create committees as needed.  The Board President appoints all committee chairs.

Section 2
The five Officers serve as the members of the Executive Committee. Except for the power to amend the Bylaws, the Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meeting of the Board of Directors, subject to the direction and control of the Board of Directors.

Article VII
Fiscal Year

Fiscal year will be the calendar year.

ARTICLE VIII
Rules of Procedure and Amendment

Section 1

Questions of interpretation of these bylaws may be appealed to the Executive Committee whose decision shall be final.

Section 2

These Bylaws can be amended by a majority vote of the total membership of the Board at a regular Board meeting.